Cancellation Policy
We understand that plans can change. Our cancellation policy aims to be fair and transparent for all sides while covering essential organizational costs.
If you'd like additional peace of mind, please check out our Travel Insurance Recommendations at the bottom of this page.
1. Registration Fee
The registration fee is non-refundable, as it secures your spot and supports advance planning and reservations.
2. Cancellation Deadlines and Refunds
If you cancel your participation after paying the full amount, the following terms apply:
- Until November 1, 2025: Full refund of the remaining balance (minus registration fee), minus any bank or transfer fees.
- From November 2 to January 3, 2025: 50% refund of the remaining balance (after deduction of the registration fee), minus bank or transfer fees.
- From January 3, 2025 onward or in case of no-show: No refund possible, as fixed costs will already have been incurred.
3. Substitute Participants
You are welcome to transfer your booking to another person at no additional cost. Please notify us in writing as early as possible.
4. Event Cancellation by Organizers
If the event is cancelled by the organizers (e.g., due to low participant numbers, natural disasters, or other unforeseen circumstances), all payments including the registration fee will be fully refunded. No further claims for compensation will be accepted.
5. Travel Insurance
We strongly recommend obtaining travel insurance that covers cancellation, health issues, and other unforeseen travel risks—especially for international trips.
